Table of Contents
- Introduction
- Entering Mileage in QuickBooks Desktop
- Step 1: Set Up Vehicle Information
- Step 2: Record Mileage
- Step 3: Generate Mileage Reports
- Entering Mileage in QuickBooks Online
- Step 1: Access the Mileage Feature
- Step 2: Add a Vehicle
- Step 3: Record Mileage
- Step 4: Review and Edit Mileage
- Best Practices for Tracking Mileage
- Conclusion
Introduction
Tracking and entering mileage in QuickBooks is essential for accurate expense reporting and tax deductions. Whether you are using QuickBooks Desktop or QuickBooks Online, this guide provides a step-by-step process to record mileage effectively.
Entering Mileage in QuickBooks Desktop
Step 1: Set Up Vehicle Information
- Open QuickBooks Desktop: Launch QuickBooks and log in with your credentials.
- Go to Vehicle List: Navigate to
Company > Enter Vehicle Mileage. - Add Vehicle: Click
Vehicle List, thenVehicle > Newto add a new vehicle. - Enter Details: Fill in the vehicle name and details, then click
OK.
Step 2: Record Mileage
Company > Enter Vehicle Mileage.Save & Close to record the mileage.Step 3: Generate Mileage Reports
Reports > Employees & Payroll > Mileage by Vehicle Summary.Display Report to view the mileage details.Entering Mileage in QuickBooks Online
Step 1: Access the Mileage Feature
Mileage from the left-hand menu.Step 2: Add a Vehicle
Add vehicle.Save to add the vehicle to your list.Step 3: Record Mileage
Add trip.Save to record the trip mileage.Step 4: Review and Edit Mileage
Mileage to see all recorded trips.Reports section to generate mileage reports for your records.Best Practices for Tracking Mileage
- Regular Updates: Enter mileage regularly to ensure accuracy and up-to-date records.
- Detailed Entries: Provide detailed descriptions and purposes for each trip to maintain clear records.
- Review Reports: Regularly review mileage reports to ensure all entries are accurate and complete.
- Use Mobile Apps: Consider using QuickBooks mobile apps for real-time mileage tracking.
Conclusion
Entering and tracking mileage in QuickBooks is straightforward when following the correct steps. By setting up vehicles, recording trip details, and regularly reviewing reports, you can ensure accurate mileage tracking for expense reporting and tax deductions. Implementing best practices will help maintain clear and organized mileage records.