Who this is for: Bookkeepers and accounting staff preparing a client’s month-end close.
What you’ll learn: How to work the Bookkeeping Checklist — completing tasks, adding your own, assigning them, and leaving notes for the reviewer.
Before you begin
- Open the client’s Month End tab and select the period you are working on.
- The period must be In Progress. Once you submit a month for review it becomes view-only for you until the reviewer closes it or sends it back.
Step-by-step instructions
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On the Bookkeeping Checklist tab, check the progress bar at the top. Tasks are grouped into stages — Pre-Close, Journal Entries, Reconciliation, Transaction Review, Payee Review, and Self-Review — and each stage has its own count.
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Select the checkbox next to a task to mark it complete. The task is struck through, and the stage and overall progress update straight away.
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Some tasks carry a badge showing live counts from the scan, such as 5 open or 0 resolved. Select the badge to jump to those flagged transactions. Badges like Open 1099s or Open Reconciliation take you to the matching area.
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To add your own task, select Add item at the bottom of the list.
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Enter a task title and an optional description, then pick a stage, an assignee, and a due date. Select Add.
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Use a task’s … menu to Edit its title and notes, or to Delete it.
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Select the comment icon on a task to open its thread. Tick Share with reviewer before posting and the comment is collected on the reviewer’s Final Review screen under Notes from bookkeeper.
What happens next
- Drag a task by its handle to reorder it.
- After you run a scan, Debits ticks off tasks it can verify itself — for example, a task about uncategorized transactions completes once none are left. These show in the activity log as “Auto-completed by smart-check”.
- Deleting a task is safe: it is banked on the client, and reappears as a chip under Re-add a removed task in the add-item form.
- The reviewer’s Final Review tasks are not on this tab and are not counted in this tab’s progress. They live on the Review tab.
Troubleshooting
- A task will not tick. Once the month has been submitted for review it is view-only for the preparer. Debits shows “This month has been submitted — it is view-only until the reviewer closes it or sends it back.”
- You deleted a task by mistake. Open Add item and select the task chip under Re-add a removed task.
- A standard task stopped appearing in new months. Deleting a task also removes it from the default checklist Debits builds for that client’s future periods. Re-add it from the chip list, or apply a template that contains it.